Intelligent Expense Management That Reduces Cost,Strengthens Compliance, and Improves Financial Control
Get in Touch →EXPENSE MANAGEMENT
cXc Expenses
Mobile OCR receipt capture, configurable approval workflows, and seamless third-party integrations.
The Problem
Expenses managed in spreadsheets. Receipts in drawers. Approvals buried in email.
Without a digital system, expenses run on a manual patchwork:
Finance sees the true cost weeks after it lands — with no audit trail behind the numbers.
The Solution
A cost-effective standalone expense management system
cXc Expenses streamlines the full expense workflow, from receipt capture and policy checks to approvals and GL posting.
OCR receipt capture, configurable approval workflows, policy enforcement, GL integration, and audit trail — for any organisation, with or without insurance distribution.
All Capabilities
Categorisation, policy, capture, approvals, audit, and GL integration — every step of the expense workflow.
Configurable expense categories matching your organisation's chart of accounts and reporting structure — applied automatically from submission context.
Per-category limits, per-diem rates, and mileage allowances validated before a submission is accepted — not discovered at approval.
Native iOS and Android — amount, date, and merchant extracted from the receipt photo. One tap to submit, no manual entry.
Route by amount, category, and hierarchy — with automatic escalation when submissions exceed thresholds or fall outside policy.
Every submission, approval, netting calculation, and GL posting logged with timestamp and user attribution — structured for management accounts and audit review.
GL entries posted at period close without manual export — account code, cost centre, and territory derived from the producer record.
Integrations
Connects to the accounting systems your finance team already uses.
cXc Expenses integrates natively with Xero, QuickBooks, Sage, and other major accounting platforms:
GL entries posted automatically at period close — coded to the right cost centres without manual preparation.